EXHIBITORS & SPONSOR INFO

PROMOTION, ADVERTISING & PATRON SPONSOR OPPORTUNITIES

FREE ITEMS

Website Link
All exhibitors, advertisers and patrons with fees paid will receive a link to their website from the Raleigh EMC 2014 site.

Advance & Final Programs
All exhibitors, advertisers and patrons with fees paid at time of print will receive a free line listing.

Symposium Exhibit Registration
One free full registration for each booth or table top purchased.

Exhibit Hall Access
Free access to exhibit hall for all staff, customers and clients.

EMC 2014 Logo Artwork for Your Ad Program
Royalty-free use of the EMC 2014 logo on your advertising and promotional material throughout the year to let your customers know you will be at EMC 2014 in Raleigh, North Carolina.


OPTIONAL OPPORTUNITIES

Hospitality Suites
Monday and Thursday evenings have been identified as Hospitality Nights at the EMC 2014 Symposium. Any exhibitor that would like to host a hospitality suite on Monday or Thursday night can have their event promoted by EMC on the web, in the final program and by way of a flyer inserted into the attendee tote bags.

Tote Bag Promotional Item
The Tote Bag Approval Forms and the labels will be in the Exhibitor Kit sent to you from GES. The last day for Tote Bag to be received is Friday, June 13, 2014. The Item must be approved by the EMC 2014 Committee. Only promotional items such as a pen, key chain, compass, note pad, flashlight, calculator, etc. can be placed in tote bags. Advertising materials such as brochures, catalogs (magazines), product reports or product flyers, etc. will not be allowed.

In order to be permitted to place a promotional item in the tote bag an exhibitor must provide at least one person to help stuff the tote bags. The Tote Bag Stuffing will be on Sunday August 3, 2014 at 9:00am in Room 303 at the Raleigh Convention Center.

Speaker Gift
Each exhibitor can provide an imprinted advertising item of gift value for our speakers. Gifts should have a value of $15 or more. Gift choice must be approved by the EMC 2014 Committee. Included will be a line listing on the EMC 2014 website and in the programs.

Companion Gift
Each exhibitor can provide an imprinted advertising item of gift value. Gifts should have a value of $15 or more.  Gift choice must be approved by the EMC 2014 Committee. Included will be a line listing on the EMC 2014 website and in the programs.

Web Advertising
Website Ads – www.emc2014.org
Advertising space on the EMC 2014 website is available. Ads will rotate randomly in these positions with each browser refresh. Ads will run throughout the symposium dates, and for a few months after the event.

Program Advertising
Advance and Final Program advertising is a great way to make contact with the attendees. Advertising options vary from full page to business card size ads.

EMC 2014 Advertising Rates and Specs


Sponsorship Opportunities
There will be numerous opportunities for company name or logo placement in prominent locations and events throughout the EMC 2014 venue. In late September 2013, you will receive a Sponsorship Opportunity Program. Within this information, you will be provided with a selection of locations or events that have co-sponsorship opportunities such as breaks, receptions, Gala or placement of company-specific banners in the Exhibit Hall and the Convention Center. Total up all your choices and get additional recognition as an Outstanding Benefactor of the EMC 2014 Symposium.

The Sponsorship Opportunity Program is an effective way of promoting and advertising your company’s support of the EMC 2014 Symposium across a wide variety of publications, events and social functions.

Sponsorship Opportunities


ORDERING PROCESS AND FORMS

How to Order
The sooner you order the more money you save and the more exposure to our attendees your company will have. We have made the process simple; there is a one page “Exhibit Order Form” that includes payment to reserve your space for the EMC 2014 Symposium.

Date for Exhibit Allocation Based on Point Values
The last day for exhibit space allocation based on point values is Friday, January 24, 2014.

All exhibit spaces contracted out after Friday, January 24, 2014, will be based on availability.

Dates for Ordering Exhibit Space at Discount
Last day to order exhibit space at $2,700 per exhibit ($1,300 per table top) is Friday, October 11, 2013.

Last day to order exhibit space at $2,900 per exhibit ($1,500 per table top) is Friday, January 24, 2014.

Exhibit space order is $3,100 per exhibit ($1,700 per table top) after Friday, January 24, 2014.

A signed Exhibit Order Form and minimum 50% deposit must be received prior to the corresponding dates to get the respective discounts.

All exhibit orders after January 25, 2014 require full payment and all balance deposit are due January 27, 2014.

THE EXHIBIT ORDER FORM IS FOUND ON PAGES 10-11 OF THE
EMC 2014 EXHIBITOR INFORMATION PACKET